As a small-business owner or manager of a commercial or retail space, you’re responsible for a million details on a daily basis, such as inventory, vendor relationships, finances, employee schedules, and so much more. One aspect of running a business that you’re likely not able to handle on your own is maintenance of the heating, ventilation, and air conditioning system (commonly referred to as HVAC).
Commercial HVAC System Basics
HVAC refers to the different systems used for moving air between indoor and outdoor areas, along with heating and cooling. They are the systems that keep you warm in the winter and feeling cool in the summer. They also are the systems that filter indoor air and control humidity levels to ensure that you, your employees, and customers are safe and comfortable and that your inventory is stored in optimal conditions.
Commercial HVAC systems often operate 24 hours a day under extreme conditions, making regular maintenance a necessity. Entering into an HVAC maintenance contract is the best way to make sure your HVAC system runs smoothly all year around.
What Are The Benefits Of Having An HVAC Maintenance Contract?
There are several reasons why you should consider acquiring an HVAC maintenance contract:
- Guaranteed scheduled maintenance: When you have an HVAC contract, your provider will make sure that your system gets the regular service and replacement parts it needs. Your HVAC specialist will reach out to you and make sure you get an appointment before the schedule fills up.
- Reduced equipment failure: Just like a well-maintained car will break down less often if you keep up with its maintenance, your HVAC system will break down less often when you keep up with HVAC system maintenance.
- Early detection: With regular maintenance, your HVAC technician is more likely to catch and fix small issues before they turn into big, expensive problems.
- Priority service: If your unit breaks down and you’re in need of a quick repair, you’ll get priority service over customers who don’t have an HVAC maintenance contract.
- Longer equipment life: You could extend the lives of your furnace and air conditioner by up to 50 percent if you follow the regular maintenance schedule outlined in your contract.
- Reduced energy consumption: A well-maintained HVAC unit is a more efficient HVAC unit. That means you’re saving energy and reducing your energy bills.
- Special discounts: With a maintenance contract, you’ll pay a monthly fee to get all the basic services, parts, and labor. But if a repair is needed that falls outside the contract, then you’ll often get discounted pricing from your HVAC vendor.
What Is Covered Under An HVAC Maintenance Contract?
A typical HVAC maintenance contract includes all the cleaning, calibration, and maintenance required for your commercial and industrial HVAC systems, such as boilers, chillers, process coolers, rooftop AC units, unit heaters, control systems, automation systems, and more. Some of the typical maintenance tasks include:
- Inspection, cleaning, and replacement (as needed) of all filters and belts.
- Lubrication of all moving parts, such as motors, bearings, blower wheels, and compressors, according to the equipment manufacturer’s instructions.
- Alignment and adjustment of all pulleys, shafts, wheels, and belts.
- Removal of all condensate and a thorough cleaning of all condensate drip pans and traps.
- Inspection of the condensate removal pump and float switch.
- Cleaning of all motor ventilation holes, evaporators, and condensers.
- Inspection and adjustment of all safety controls.
- Adjustment of head pressure control devices, including water regulating valves, condenser air dampers, and motor speed devices.
- Inspection of refrigerant to ensure optimal levels and no leaks.
What Types Of HVAC Service Contracts Are Available?
There are 4 basic types of HVAC service contracts:
- Full-service: You get all maintenance, parts, repairs, consumables (e.g., oil, refrigerant, etc.), and even replacement equipment at one price.
- Labor-only: Includes all labor costs, but parts, replacement equipment, and consumables are all separate costs.
- Preventive: Provides seasonal tune-ups only and may or may not include consumables.
- Inspection: Covers periodic check ups but actual maintenance or repair is an additional cost.
How Do I Obtain An HVAC Maintenance Contract?
If you are interested in obtaining an HVAC maintenance contract for your business, then contact Cool Works Co., based in New York City. Cool Works is a full-service heating and cooling contractor specializing in the design, installation, and servicing of central air conditioning, heating, ventilation systems, as well as commercial refrigeration systems. Their team of technicians has been servicing the New York City area for 25 years, so they know all the city’s codes, regulations, and requirements for HVAC installation and upkeep better than anyone.
Cool Works serves the entire Manhattan area, including, but not limited to, New York City, Hell’s Kitchen, NoHo, Soho, Tribeca, Union Square, the Upper East and West Sides, the Flatiron District, Greenwich Village, Gramercy, and the Meatpacking District. Contact Cool Works today for a free consultation.